Job Summary  

Core Project Advisory needs a passionate and driven Document Controller/Project Administrator for our Sunshine Coast operations – 30 hours/week – 12 month contract. 

Position Description 

Core Project Advisory is a progressive Project Management and Project Advisory organisation based in Brisbane and the Sunshine Coast.  We are employee owned and provide share ownership options to employees so that everyone can benefit from our success. 

We are looking for a Document Controller, to support the Sunshine Coast project delivery team, by providing expertise in the configuration, administration and support of the existing eDRMS and its associated applications.  

As a Document Controller you will provide system administration and business support for a wide variety of construction and technology projects, to maintain transparent, up-to-date and easily traceable documentation and to resolve user software issues. 

Your work will include maintaining the online collaborative records system, archiving files, taking and distributing meeting minutes, training and maintaining users and ensuring all users have access to necessary documentation. To be successful in this role, you will need to be driven and passionate about the work, be able to work remotely and independently, have previous experience working as part of a project team and reviewing technical documents along with the ability to spot errors.  

Responsibilities 

• Copy, scan and store documents; 
• Administer and attend project meetings including notices, minutes, actions and distribute project-related correspondence to internal teams; 

• Check for accuracy and edit files, like drawings, ITP’s, manuals and reports; 
• Review and update technical documents (e.g. manuals and workflows); 
• Coordinate design reviews; 
• Issue and manage and maintain RFI registers, responses and transmittal records; 
• File documents in both physical and digital records and retrieve files as requested; 

• Create templates for future use; 
• Manage the flow of documentation within the organisation; 
• Maintain system users including providing user training; 
• Maintain confidentiality around sensitive information and terms of agreement; 
• Prepare ad-hoc reports on projects as needed; 

• Provide project data entry as required;  
• Raise project risks and issues with the Project Manager and support to status reporting; and  
• Provide support to project teams as directed by the Project Manager(s). 

Requirements 

• Minimum of 2 years work experience as a Document Controller, Project Administrator or similar role; 

• Excellent communication and well-developed reporting skills; 
• Good understanding of Health and Safety, Environmental and Quality compliance; 
• Familiarity with project management; 
• Well-developed skills in the use of Microsoft office applications including Word, Excel, MS Project and PowerPoint; 
• Sound time management skills and ability to work independently; 

• Knowledge of Electronic Document Management Systems (EDMS); 
• Proficient typing and editing skills; 
• Data organisation skills; 
• Attention to detail; and 
• Ability to work remotely including availability of a ‘home office’. 

How to Apply 

Please send your application and current CV to us via our Expression of Interest form . Please note that due to an anticipated high volume of applicants only shortlisted candidates will be contacted.